Budgeting and Controlling Software. Data that drives decisions.

Plan, control, and analyze budgets in one system. Monitor costs in real time, respond proactively to the risk of budget overruns, and make informed decisions based on up-to-date data.

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Main functions

System’smain functions

How it works

From Planning to Real-Time Budget Monitoring

  1. Build Your Budget Structure

    Define budget areas, dimensions, and worksheets tailored to the way your organization operates.

  2. Distribute Budgets

    The system assigns budget tasks to responsible individuals through an automated workflow. Data can be entered directly into the system or using Excel spreadsheets.

  3. Review and Approve

    Budgets follow predefined review and approval workflows, with support for adjustments, revisions, and multiple versions.

  4. Kontrolujesz wydatki

    Purchase orders and invoices are assigned to specific budgets and budget line items, making their impact on budget performance visible even before final posting.

  5. Monitor Expenses

    The system continuously compares planned and actual performance, allowing you to monitor available funds and track variances from the planned budget.

  6. Analyze and Take Action

    Reports, KPIs, alerts, and management dashboards help you quickly identify budget overruns and make informed decisions based on up-to-date data.

Benefits

What do you gain

  • Real-time budget performance monitoring
  • Cost monitoring without waiting for accounting data
  • Earlier detection of budget overrun risks
  • Faster and more transparent approvals
  • Fewer errors and inconsistencies caused by working with scattered spreadsheets
  • Automated budget review and approval processes
  • Consistent data across departments, projects, and systems
  • Faster management decision-making
  • Complete history of changes, revisions, and approvals
Tailor Intense to Your Organization

Budgeting Tailored to Your Business

Not every organization plans and controls costs in the same way. Thanks to its flexible architecture, Intense supports both standard cost and sales budgets and more complex project budgets, cost and profit centers, rolling budgets, and multi-level controlling structures.Budgets can reflect your company’s organizational structure, projects, cost centers, and other custom dimensions without the need to expand your chart of accounts. The system also allows you to create custom calculations, control rules, and approval workflows.

Extensions

Extend Your Budgeting Capabilities with the Tools You Use Every Day

Budgeting and controlling in Intense can be connected with services and tools that automate communication, document signing, delivery, and processing – all without switching between systems.

  • KSeF

    Full integration with the National e-Invoicing System (KSeF).

  • e-Deliveries

    Automatic sending and receiving of documents in compliance with public administration requirements.

  • Electronic signature

    Sign contracts and documents without printing or manual circulation.

  • DigiSign – Sign on Tablets and Smartphones

    Approve documents with a handwritten signature directly within the system.

  • e-Nadawca

    Integrate outgoing correspondence with the Polish Post system.

  • SMS and Email Notifications

    Automatic reminders for tasks, approvals, and deadlines.

  • Document and Print Templates

    Generate documents automatically using data collected throughout the process.

  • Barcode and QR Code Labeling

    Automatically generate barcodes and QR codes for documents, enabling fast retrieval and efficient archive management using barcode scanners.

Clients opinions

How It Works in Practice

Companies using Intense centralize their budgeting processes, monitor costs in real time, and reduce the challenges of working with scattered spreadsheets. Discover how our clients use the solution in practice.

  • After eight years of using Intense Platform, we can confidently recommend this solution to all organizations…

    Afriso

  • From our perspective, one of the most important aspects is that the Platform is a living, evolving system that can grow alongside us.

    CBiD

  • The software’s intuitive design and ease of use are particularly worth highlighting.

    Orlen Technologie

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