Document Management and Workflow Under Full Control
Manage documents, approvals, and information flows within a single system. Automate approvals, eliminate errors, and accelerate processes across your entire organization.
When Does Your Document Workflow Stop Keeping Up with Your Business?
In many organizations, document workflows still rely on emails, spreadsheets, and the manual exchange of information. This approach makes it difficult to maintain control over processes, extends turnaround times, and increases the risk of errors.
What is slowing your business down?
- Difficulty determining the current stage of a document
- Long approval and decision-making cycles
- Manual handover of documents between departments
- Multiple versions of the same files being used simultaneously
- Lack of a complete history of decisions and changes
- Limited visibility into document statuses, deadlines, and process progress
How Does Document Workflow Work in Intense?
Key system
features
What Do You Gain?
- Faster decision-making
- Full control over documents and processes
- Greater transparency across the organization
- Fewer errors and less manual work
- Consistent data across departments and systems
- Shorter process execution times
- Easier tracking of deadlines and responsibilities
Where Does This Solution
Work Best?
Instead of Another System –
One That Connects Everything
Document workflows do not operate in isolation from the rest of the organization. In Intense, processes are connected with ERP systems, finance, project management, and reporting, enabling the automatic flow of data between departments and business processes.
Example Integrations
- Active Directory/SSO
- KSeF
- e-Deliveries
- API/ESB
- ERP
- Banks (PLI files)
- Electronic signature
- Data collection terminals
- Barcode and QR code scanners.
Extend Your Document Workflows with the Tasks You Perform Every Day
Workflows in Intense can be connected with services and tools that automate communication, document signing, delivery, and processing – all without switching between systems.
How Does It Work in Practice?
Companies using Intense streamline document workflows, shorten process execution times, and eliminate manual operations. See how it works in practice and discover the results our customers have achieved.
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After eight years of using Intense Platform, we can confidently recommend this solution to any organization…
Afriso
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From our perspective, one of the most important advantages is that the platform is a living system that evolves and grows together with our organization.
CBiD
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The software’s intuitiveness and ease of use are particularly worth highlighting.
Orlen Technologie
Electronic Document Workflow – How It Works and Why It Is Essential
Electronic Document Workflow (EDW) and Electronic Document Management (EDM) systems enable organizations to manage documents, cases, and business processes within a single, integrated environment. The system automates the flow of information between users, departments, and organizational units, eliminating manual document handovers and reducing data fragmentation.
Workflow mechanisms define process paths and decision-making rules. Approval routes can be configured based on document type, value, organizational structure, user role, or other business attributes. As a result, processes become standardized, predictable, and easy to monitor and control.
An electronic document workflow system enables organizations to:
- defining custom forms, registers, and document types,
- creating custom workflows and approval paths,
- managing cases and documentation in compliance with records retention and classification policies (JRWA),
- maintaining registers linked to documents or operating independently,
- assigning responsibilities, deadlines, and automated reminders,
- providing complete audit trails of activities, actions, and decisions,
- integrating with ERP systems, KSeF, e-Delivery services, and electronic signature solutions.
Every document maintains a complete history of changes, statuses, and decisions, ensuring full traceability of processes and compliance with organizational, audit, and regulatory requirements. Workflow and Electronic Document Management (EDM) solutions are widely used by both enterprises with complex organizational structures and public sector institutions, where process standardization, deadline control, and information security are of critical importance.
Most Commonly Managed Processes
The electronic document workflow system supports, among others:
- accounts payable and accounts receivable invoice processing,
- contract and amendment management,
- purchase requests and approval workflows,
- mailroom and document registration processes,
- incoming and outgoing correspondence management,
- HR and administrative processes,
- project documentation management,
- complaint, order, and tender handling,
- document archiving and document repository management,
- case and register management.