A System Tailored to Construction Companies – Budgeting and Controlling
Manage your budget, schedule, and contracts in one system. Monitor the profitability of your construction projects at every stage. Book a Demo.
When Do Construction Companies Lose Control of Their Profit Margins?
The gap between planned and actual project performance doesn’t emerge only at the end of a construction project – it grows every day throughout its execution.
Data remains scattered across construction sites, accounting departments, contract managers’ spreadsheets, and ERP systems. By the time all this information is consolidated, it’s already too late to make timely decisions.
Struggling to Keep Track of Project Profitability?
Budgets, project progress, and costs are tracked across different systems and Excel spreadsheets.
Is Your Data Scattered Across Multiple Systems?
Contracts, schedules, progress reports, and invoices are not linked together
Lacking Up-to-Date Information?
Decisions are made based on month-end data rather than real-time project progress.
Is Managing Multiple Construction Projects Time-Consuming?
There is no single place to get a clear overview of the entire project portfolio.
What Does the Construction Project Management Process Look Like?
One System for Your Entire Construction Project
How does Intense support every stage of construction project management?
Project Preparation and Budgeting
Build your project budget using your own cost structure, historical data, or imports from Excel. The platform supports budget versioning, planning scenarios, and project preparation before construction even begins.
- Multi-level project budgets
- Labor, .aterial, and equipment (LME) cost calculations
- Excel import and export
- Reference budgets and historical data utilization
- Time-phased planning of costs, revenues, and project progress
- Planning scenarios and budget versioning
- Electronic budget approval
Contracting and Procurement
Turn planned budget items into procurement activities. Intense supports preparing requests for quotations (RFQs), comparing bids, and selecting subcontractors while ensuring full alignment with the project budget.
- Contracting plan
- Tasks for the procurement department
- Requests for quotations (RFQs)
- Secure portal for subcontractors and suppliers: bid submission, contract signing, approval of work completion reports, invoice tracking, and defect reporting and resolution
- bid comparison with supplier/subcontractor evaluation
- Negotiations
- Contractor selection (bid comparison table)
Subcontractor Contracts and Settlements
Manage the entire subcontractor lifecycle — from contractor selection and contract signing, through the execution of construction works, to final contract settlement.
Every contract remains linked to the project budget, while data from work acceptance reports, settlements, and invoices automatically updates budget performance and project controlling KPIs.
- Contract documents generated from Microsoft Word templates
- Contract amendments automatically update the budget – creating new versions and updating data
- Interim and final work acceptance reports with percentage and financial progress tracking
- Contractual retentions automatically applied to invoices
- Tracking of warranties, guarantees, and other securities
- Electronic signatures
Project Scheduling and Execution
Synchronize your project schedule with the budget and monitor both physical and financial progress. The platform supports integrated project schedules covering work progress and financial performance, as well as the analysis of planned, physical, and financial project progress using the Earned Value Management (EVM) methodology.
- Defining start and completion dates for individual tasks
- Planning dependencies between tasks
- Rescheduling tasks using drag & drop
- Monitoring project progress and percentage of work completed
- Easy scheduling with an interactive Gantt Chart
Project Controlling and Reporting
Monitor project profitability in real time and make decisions based on up-to-date data. The platform automatically consolidates information from budgets, schedules, contracts, work acceptance reports, and financial documents, providing a comprehensive overview of project performance at every stage of execution.
- Cost and revenue analysis across Baseline Budget / Plan / Rolling Budget / Actuals
- Real-time monitoring of project margins and budget variances
- Controlling of construction project stages (preparation, structural works, developer-ready stage, finishing works)
- Analysis of planned, physical, and financial project progress using the Earned Value Management (EVM) methodology
- Forecasting the estimated cost at completion (EAC = actual costs + commitments + forecast remaining costs)
- Cash flow analysis and project cash flow forecasting
- Project benchmarking and portfolio analysis
- Multidimensional reporting and drill-down analysis down to individual invoices, contracts, or budget line items
What are the benefits for construction companies?
- Real control over the profitability of every contract – at every stage, not just after the reporting period closes.
- Earlier detection of cost variances and the risk of budget overruns.
- Greater predictability of project costs and completion timelines.
- One reliable source of data for construction sites, office teams, and management.
- Less manual work and fewer errors caused by manual data entry.
- Ready for KSeF and e-Delivery services in one unified solution.
- Faster subcontractor settlements with fewer errors.
- Standardized project management processes across multiple construction projects running simultaneously.
A platform tailored to different construction project delivery models
-
General contractors
Comprehensive management of contracting, project schedules, subcontractor settlements, and financial controlling of construction contracts.
-
Real estate developers
Project planning based on historical data, development cost analysis, financial controlling at every stage of construction, and investment portfolio management.
-
Infrastructure construction companies
Management of multi-year contracts, integrated project schedules covering work progress and financial performance, and profitability analysis of ongoing infrastructure projects.
-
Installation contractors
Control of construction work costs, subcontractor crew settlements, and real-time analysis of work progress.
-
Design and engineering firms
Project planning, document and budget management, and collaboration with investors and contractors.
Integration with any data source
One foundation, multiple functional areas
Intense is a low-code Business Process Management (BPM) platform. Start with the area that needs the most attention — project management and controlling – and expand the system as your business grows, without having to replace your entire IT environment.
BPM Area
Managing documents, processes, and tasks in one place provides full transparency and streamlines workflows.
ESB Area
A central data integration bus enabling secure, scalable, and controlled information exchange between IT systems.
PM Area
Manage projects, tasks, and schedules in one integrated environment, supporting planning, progress tracking, and team collaboration.
BI Area
Analyze business data through reports and dashboards, enabling informed decision-making based on up-to-date information.
AI Area
Leverage artificial intelligence to analyze data, support decision-making, and automate tasks that require interpreting information.
Obszar RPA
Automatyzacja powtarzalnych czynności wykonywanych w systemach i aplikacjach, przyspieszająca realizację procesów i ograniczająca ryzyko błędów.
Extensions (add-ons)
These add-ons ensure a complete, secure document workflow aligned with modern workplace standards.
Intense implementations in the construction industry
General contractors, construction and engineering companies, and real estate developers use Intense to manage projects, budgets, and documentation in one integrated system. This results in greater control over profit margins, better coordination across construction sites, and faster management decision-making.
Architecture built to scale with large construction projects
- Access via web browsers and mobile devices – from the construction site or the office.
- A single source of truth – complete data consistency across budgets, schedules, contracting, and financial settlements.
- Low-code autonomy – organizations can independently develop processes and adjust system configurations without relying on the vendor for every change.
- Role-based access control (RBAC), user delegation, and a complete audit trail of changes and user activities.
- GDPR compliance and data security
- Phased implementation – start with budgeting and ERP integration, then gradually expand the solution to cover additional business areas.
Construction management software – how to control project costs and profitability
The construction industry is characterized by long project lifecycles, multiple projects running simultaneously, and tight profit margins. In such an environment, even minor cost overruns, delays, or execution errors can quickly erode planned profits. The geographical dispersion of construction sites and collaboration with numerous subcontractors create additional challenges, making it difficult to monitor costs and work progress in real time.
Effective construction management software should bring together project management, budgeting, document management, and business processes in one integrated environment. This provides real-time visibility into the financial and operational performance of each contract, rather than having to wait until the end of a reporting period.
A key component is project controlling – comparing planned costs against actual costs, analyzing profit margins, and identifying budget variances early. This is complemented by integrated project schedules that link physical work progress with financial performance and cash flow, as well as document workflows that streamline the processing of invoices, contracts, and work acceptance reports.
Process automation eliminates manual tasks and accelerates workflows, while ERP integration ensures financial data consistency. Support for Poland’s National e-Invoicing System (KSeF) and e-Delivery services (e-Doręczenia) helps maintain compliant document workflows. As a result, construction companies gain greater control, transparency, and the ability to scale their operations without compromising profitability.