How Does Intense Printout .docx Templates Work?
Its primary purpose is to automatically populate document templates with data retrieved directly from the system database. Unlike standard printout solutions such as DevExpress or Crystal Reports, DocFiller does not require templates to be defined in a printout configurator. Instead, it uses ready-made Microsoft Word files containing placeholders that are replaced with actual data when the document is generated. This means that template preparation is simpler, the business department retains control over the content, and the document structure remains unchanged and compliant with the organisation’s standards.
The result? Every generated document is consistent, complete and compliant with the standards adopted by the organisation.
Contract Repository – A Practical Application
One of the most common use cases for DocFiller is the creation of a central contract repository. The system allows different types of templates to be defined, which are automatically populated with data from forms.
The final document is saved in PDF format, effectively preventing users from modifying its content. This ensures that contractual provisions remain unchanged, which is particularly important for documents that must comply with specific legal standards or require notarisation.
Versatility and Flexibility
Intense Printout .docx Templates was designed as a universal solution, meaning that there is no limit to the number of available document templates. The document population mechanism can be used to generate various types of documents, including:
• contracts of different types and structures,
• declarations,
• applications,
• quotations and orders,
• reports and minutes,
• documents containing tables and data summaries.
The resulting document can be saved either as a text file or in PDF format, allowing the distribution method to be adapted to the organisation’s operational processes.
Technical Aspects of Maintenance and Development
Data transferred to document templates is retrieved using SQL queries stored in a dedicated system dictionary. The solution’s architecture allows multiple queries to be used or a single query to supply data to multiple templates. SQL queries are relatively simple to construct, enabling system administrators to create and develop them independently. This is particularly important for the long-term maintenance of the solution and its adaptation to changing business requirements.
Why Extend the Platform with Intense Add-on: Printout .docx Templates?
This system extension was designed with the real business needs of companies using the platform in mind. It allows organisations to respond quickly to the need to modify document templates without having to perform complex operations. It can operate alongside standard DX printouts, complementing them wherever greater control over document content and greater flexibility in printout templates are required.
By using Word files as templates, automatic data population and the ability to generate PDF documents, the extension supports the standardisation of corporate documentation and reduces the risk of errors resulting from manual editing. Combined with other Intense Platform extensions, such as the watermarking mechanism, DocFiller provides a practical tool for supporting everyday office work and formal processes in organisations using the Intense Platform.
It is a tool that helps streamline processes, increase security and enable organisations to work more efficiently while maintaining control over document content.
Author: Cezary Michalski